Your Email Security account can cover many different email mailboxes, at multiple domains. To see the mailboxes currently being managed by Email Security, visit your USS Dashboard and click Products ⟶ E-mail Security ⟶ Mailboxes.
Your mailboxes are listed. To edit the details of any mailbox, just double-click it in the list.
The email address to track.
The real name associated with this email address. This is currently only supported through Active Directory synchronisation of user object given name and surname attributes. Based on the real name for a mailbox, Email Security will automatically generate a number of variants of this name which will also be tracked (for instance,
Rob Smith for a user named
Robert Smith). This can help to ensure that email to this user is correctly captured by Message Rules.
Enable this checkbox if the user should be considered a company executive for the purpose of the Executive Tracking Condition.
Click the Manage Variants button to manually add variants to the user's real name that should also be tracked. For example, adding the variant
Gosia Foremniak to user named
To add or remove users from specific AD groups, use the button. You can add the user to a group by click the Add Group Membership button, or remove the user from a group by clicking .
To delete a mailbox from Email Security, select it and click .
Adding a new mailbox
To add a new mailbox for Email Security to track and manage, just click . Enter the email address and an optional real name, and hit Enter.
Importing mailboxes from Microsoft Exchange Online
It is possible to export a list of mailboxes from Microsoft Exchange Online by using the Export option in the Exchange Admin Center:
EMAIL ADDRESSEScheckbox in the Export Data dialog
The resulting CSV file can be imported directly into the Mailboxes section by clicking the import button:
This will open the Import Mailboxes from Exchange Online dialog. Select the CSV file you downloaded from the Exchange Online admin center.
Then click Import.
The results of the import process will be displayed.
EMAIL ADDRESS(enclosed in quotes) and then the email addresses, one per line e.g:
Example 1 - minimum field
Example 2 - additional fields
"FIRST NAME","LAST NAME","MAILBOX TYPE","EMAIL ADDRESS"